Office Hoteling System and the Mobile Workforce

Traditional office set up is no longer working for some tech-savvy and mobile workers. Companies are looking into transitioning their traditional office space to open floor plan set up like in Facebook, Apple, Google, Yahoo, Citi, Lego, and most contact centers where they implemented an open office layout.

Office hoteling system and remote agile worker schemes provide a concrete basis for increased employee productivity and reduce costs on real estate spendings. If you consider adopting the open office floor plan for your company, the key to office management success is a combination of a proactive approach and the right office hoteling software. The office hoteling system provides the flexibility that most agile workers seek from their employment.

Employee Empowerment

Several room booking software developers will offer ease of use of their desk hoteling software. Provides a variety of access to employees. The desk hoteling system allows administrators and workers to choose their workstation for the day, a week, or when needed.

Administrators can create tiers to enable some employees only to make a meeting room and conference room reservation. Users can access calendars and everyday office productivity tools with room booking software integrations.

Employees can make reservations through their web browsers, company network systems, and downloadable mobile apps. They can create team meetings or company events via Outlook, MS Exchange, and Office 365 integrations and send invites through email and text messages.

Space Visualization

Remote workers will be able to make workstation reservations using a 3D floor plan map that office hoteling can provide. The interactive chart can show color-coding dots that indicate the real-time availability of the desk or office space.

Reports and Analytics

Office hoteling software can generate the reports and analytics of your mobile workforce’s activities as they check-in and check out of the office. From this general report, site administrators can determine which areas in the office are high on demand and which workstations are underutilized.

Optimize Your Real Estate

Organizations will be able to visualize which spaces need to upgrade, improve, downsize, or removed using office hoteling software. With data from your remote and flexible employees, you can improve space utilization according to employee activities. When your agile workers come into the office to collaborate more, you can remove cubicles and increase collab spaces, coworking spaces, and virtual phone booths.

Mobile Apps for the Mobile Employee

Mobile apps provide more flexibility to your ever-dynamic teams. With hoteling management, users can monitor available hoteling space and make room and equipment reservations right with just a few taps. The mobile app can also provide a QR code for the employees to scan on the FlexCube to enable contactless check-in and check out of the office. The mobile app can likewise sync with Bluetooth beacons for easy desk check-in.

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